Wednesday, 7 August 2013

Bidders' Pitfalls to avoid

I was involved in a bidding evaluation process once, my observations are significant and useful if you are embarking into a similar journey.

When judging the responses of the bidders, which are reflected in the evaluation criteria, set by the evaluator; these questions surprisingly echo the bids review checklist set out;

1.
Background an experience of contractor; a sound record of achievement in comparable work, backed by facts evidence is a MUST.
2.
Personnela precise view about the personnel availability, scheduling of time inputs and delivery of outputs. More attention MUST be given to bottlenecksdelivery plans of specialised personnel.
3.
Approach, methodology and work programme; ROBUST understanding of the client objectives and key issues must be CLEARLY addressed.
4.
Price; a clear statement of the total estimated price supported by a breakdown price structure.
5.
Quality of the bidAVOID hasty preparation and focus in the quality of the bid as it gives an impression of professionalism and reliability.

When presenting to the client, putting your message across is key. Make the presentation precise, use visual aids and multiple speakers. Don’t be defensive or self-destructing by drawing weaknesses the client may have not perceived.
Finally, leave enough time for Q&A at the end of your presentation.


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